Events Coordinator

3w3 weeks ago

Emory University

Atlanta, US · Temporary · $40,000 – $50,000

About this role

Emory University is seeking an Events Coordinator to join its team on a temporary basis, supporting the planning and execution of conferences, meetings, and special events for a school, department, or division. This role is central to delivering high-quality hospitality experiences within a leading research university environment.

Day-to-day responsibilities include interfacing directly with clients to plan events, conducting pre-event site tours, and recommending appropriate venue options based on event scope. The coordinator liaises with catering vendors, staging staff, and other partners, and oversees travel arrangements for attendees.

As the primary day-of-event representative, this role ensures seamless execution before, during, and after each event. The coordinator also tracks and monitors event expenses, and may oversee billing and payment processes, working closely with university departments and external vendors.

This position offers the opportunity to contribute to the excellence of Emory's academic community while gaining hands-on experience in high-level event logistics. All tasks are performed in-person at an Emory University location in Atlanta.

Requirements

High school diploma and four years of experience in planning, coordinating, and conducting special events, or a Bachelor's degree.
Proven ability to coordinate logistics for conferences, meetings, and special events.
Experience interfacing with clients to plan and implement events.
Familiarity with venue selection and conducting site tours.
Ability to liaise with catering vendors, staging staff, and other event partners.
Experience overseeing travel arrangements for event attendees.
Skill in tracking and monitoring event expenses and billing processes.

Responsibilities

Coordinates logistics necessary to plan and execute conferences, meetings, and special events for a school, department, or division.
Interfaces with clients to plan events and oversees their implementation.
Conducts pre-event site and venue tours with potential clients.
Recommends appropriate venue options based on event scope and specifications.
Liaises with catering vendors, staging staff, and other parties participating in event production.
Oversees domestic and international travel arrangements for event attendees.
Acts as primary day-of-event representative to the client before, during, and after the event.
Tracks and monitors event expenses; may oversee event billing and payment processes.

Benefits

Equal opportunity employer committed to diversity and inclusion.
Reasonable accommodations available for qualified individuals with disabilities.
Opportunity to work at a leading research university in Atlanta.