Sales & Events Coordinator - Part-Time

1w1 week ago

Columbia Hospitality

Tacoma, US · Part-time · $23 – $23/hr

About this role

The Sales & Events Coordinator supports sales operations at Woven Seafood & Chophouse through administrative coordination and client communication. This part-time role manages calendars, routes inquiries, and maintains organized systems for the department.

Daily work includes answering sales calls, processing inbound RFPs, and preparing event reports such as group resumes and EO packets. The coordinator also assists with e-proposals, sales agreements, and deposit tracking in appropriate platforms.

Columbia Hospitality fosters a values-based culture where people come first and exceptional experiences are created together. Team members collaborate across departments with open communication and mutual support in an inclusive environment.

Opportunities exist for committee participation, volunteer work through Columbia Cares, and task force assignments in various locations. An online learning platform supports ongoing professional growth and skill development.

Requirements

Strong written and verbal communication skills, including the ability to write, proofread and edit reports, business correspondence, and sales contracts.
Effectively present information and respond to questions from team members, managers, clients, guests and general inquiries.
Ability to carry out instructions provided in written and oral format.
Ability to add, subtract, multiply and divide in all applicable units of measure, using whole numbers, fractions, percentages, and decimals.

Responsibilities

Performs administrative functions, organizing calendars and department meetings, reading/routing incoming mail, and drafting routine correspondence.
Answers all sales related telephone calls, takes clear messages, provides information, and directs calls to appropriate team members.
Manages all inbound RFPs, assigning them to the appropriate sales contact and maintaining lead reporting.
Prepares and distributes events reports, including the group resume and EO packet.
Assists with preparing e-proposals, sales agreements, and other sales related external documents.
Handles deposits, maintains accurate records of receipt, records in appropriate platforms, and ensures delivery to accounts receivable.
Responsible for definite agreement process, including turnover from sales to events.
Processes sales department invoices and expenses, maintains digital files, and organizes tracking as needed.